Date Posted: Friday, March 17th, 2017
Categories: Auditor of Accounts
The School District Revenue and Debt Service Management inspection report for Delmar School District is attached.
The Office of Auditor of Accounts (AOA) reviewed revenues received by the Delmar School District (the School District) in Fiscal Year 2015, as reported by the School District in the Schedule of School District Revenues, and the internal controls surrounding the School District’s receipt process. During Fiscal Year 2015, Delmar received over $14.8 million in revenue from federal, State, local, and other sources.
AOA’s review of internal controls specifically focused on cafeteria and student activity funds since these revenues are generated through cash receipts. We found that the School District did not always ensure that cash is physically secure, employees do not share login credentials, key duties are properly segregated, and personnel adhere to internal controls over cash receipts.
We recommend that the School District work to develop policies and procedures that are detailed enough to easily identify individual responsibilities and ensure an adequate segregation of duties. Next, the School District should restrict the receipt of cash during breakfast service to cafeteria registers with secured cash drawers. The School District should also ensure that all employees have separate login credentials, and require that employees only process transactions under their own credentials. Finally, management should complete and document their monitoring activities, including reconciliations, to ensure a proper segregation of duties, and hold all individuals involved in the revenue process accountable for their responsibilities.
For the full results of the inspection, please see the report at: Fiscal Year 2015 School District Revenue and Debt Service Management – Delmar School District.
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